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Office Manager / Admin Assistant

Office Manager/Administrative Assistant Job Description

Centurion seeks a part-time Office Manager/Administrative Assistant to join our talented team of dedicated staff and volunteers. The ideal candidate is efficient, detail-oriented, tech-savvy, patient and skilled in developing and maintaining workplace and client relationships. This role will support general office operations and the Development Department’s event planning team.  If you’re looking for a rewarding career in a social justice organization that has over four decades of positively impacting and changing the lives of individuals who have been wrongfully imprisoned, we encourage you to apply!

About Us

Centurion is a national non-profit (501(c)(3) organization, located in Princeton, NJ, dedicated to the vindication of the wrongly convicted. Since its founding in 1983, Centurion has freed 70 men and women who were serving life sentences for crimes they did not commit. Our dedicated team of 14 staff members and 15 volunteers represent an expert group of individuals from varying professional backgrounds.


Role Responsibilities:

  • Answers phone calls and directs callers to appropriate personnel, greets visitors, and signs for incoming packages
  • Oversees ordering, tracking, and organization of all office supplies
  • Provides administrative support to all staff members to ensure for efficient office operations
  • Assists with maintaining and updating the physical and digital filing systems, and Salesforce database
  • Assists volunteers with troubleshooting technical issues and helps to ensure their needs are met while they are in the office
  • Supports the Director of Development in coordinating logistics and managing vendor relationships for events and presentations
  • Respond to or directs general email and web-submitted queries and correspondence to the appropriate personnel
  • Copying, scanning, and mailing of documents including legal documents
  • Operates, maintains, and helps troubleshoot issues with all office equipment, including printers, copiers, and postage machines
  • Works with senior leadership and outside vendors to ensure office equipment is in good working order and leases are kept up to date as needed
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
  • Ensures that deadlines are met and adapts to changing priorities

Work Hours and Benefits:  This is a salaried (range $20-25 per hour), part-time employment, in a traditional office setting, working three days a week from 10am – 3pm. Paid Holidays. Occasional weekends and domestic overnight trips to attend professional events may be required.

 

Desired Skills:

  • Outstanding interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to remain composed during high stress situations
  • Technological savvy, digital literacy and strong research skills, including the ability to analyze the reliability of information
  • Proficiency with standard office platforms, such as Microsoft Office and the Google Office Suite
  • Experience in Customer Relationship Management (CRM) systems. Experience in Salesforce is a plus
  • Detail oriented data management and entry skills, including the ability to maintain and improve filing systems
  • Proactively approaches to problem-solving and process improvement
  • Strong written communication skills
  • Exceptional time management, ability to multitask, and flexibility
  • Proactive supply management and inventory control
  • Event planning (groups of 250+)
  • Ability to work well under pressure and navigate multiple deadlines
  • Ability to work well independently and in collaboration with others

 Education and Experience Requirements:

  • High school diploma or equivalent, associate’s degree a plus
  • 3 – 5 years past administrative experience in an office setting
  • Experience in fundraising or event planning a plus

 Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Occasionally required to lift, transport items that may weigh 25 lbs. or less.


 How to Apply: Send resume and cover letter to cennews@centurion.org with the subject: LASTNAME – ADMIN OPENING

Note about applying: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. Centurion may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Centurion is committed to creating a diverse, inclusive, and equitable working environment. Centurion defines diversity as the practice of including people from a range of religious, social, ethnic, and racial backgrounds, as well as people of any gender and identity expression, mental and physical ability, sexual orientation, and age.

Centurion believes that a diverse environment strengthens the representation for the clients we serve and strongly encourages people with diverse backgrounds to apply.

Summer Semester 2024 Legal Internship/ Law Clerk Position

Centurion Ministries (d/b/a Centurion) is currently accepting applications for a summer intern and/or law clerk. More than one vacancy may be filled from this announcement. The deadline to apply is January 15, 2024.

The summer internship and/or clerkship is full time, with an option to extend the internship to the fall semester if desired.

About Centurion:

Centurion was formed in 1983 and became the first and only organization in the United States, at the time, devoted exclusively to freeing the innocent from wrongful imprisonment. Centurion provides free legal representation to all its clients and represents individuals across the United States and Canada. Centurion investigates claims of innocence and wrongful convictions, without any requirement that a particular type of evidence exist in a case. To date, Centurion has freed70 individuals. More information about Centurion’s work can be found on our website centurion.org.

The Role:

Centurion’s legal team is small and collaborative. Each member of the team plays an integral role in securing a client’s freedom. The purpose of the internship is to expose the legal intern/ fellow to each stage of securing an incarcerated client’s freedom. The legal intern/clerk will receive one case to evaluate and recommend whether Centurion should take on the case, requiring them to work closely with Centurion’s case development team. In addition, the role will require the legal intern/clerk to complete research projects for its staff attorneys, assist in the preparation for hearings and depositions, and participate in investigations. Finally, travel to state facilities may be requested in order for the legal intern/ fellow to gain a better understanding of the impact of their work and the clients we serve.

Centurion attorneys also aim to fight the injustices that lead to wrongful convictions. The intern/clerk may also have the opportunity to work on amicus briefs and shadow Centurion attorneys in court.

The ideal candidate:

    • Is rising 2L or 3L. Recent graduates will be considered for a clerkship position.
    • Welcomes the challenge of conducting multi-jurisdictional legal research and possesses strong legal research skills.
    • Is passionate about freeing clients who have been wrongfully convicted, committed to racial justice, and providing representation to people marginalized under the law.
    • Carries a determination to read through voluminous case files and transcripts.
    • Is collaborative and has a willingness to learn from Centurion’s attorneys.
    • Is legally authorized to work in the United States.

This is a hybrid position, requiring an intern and/or clerk to appear in the office no more than once a week. The internship would begin on June 3, 2024. We expect summer intern to make a ten-week commitment.

Compensation:

Centurion will provide a modest stipend.

 

Application Instructions:

Prospective applicants are required to submit:

    1. Cover letter
    2. Resume
    3. 3 references
    4. A writing sample no longer than 10 pages

Please combine all of these materials into a single PDF titled – Lastname.Firstname.Centurion Internship.

*An unofficial transcript may be requested.

Applications should be addressed and sent to:
Paul Casteleiro, Legal Director (Paul@centurion.org) Reference Summer 2024 Legal Internship in the subject.


Centurion is committed to creating a diverse, inclusive, and equitable working environment. Centurion defines diversity as the practice of including people from a range of religious, social, ethnic, and racial backgrounds, as well as people of any gender and identity expression, mental and physical ability, sexual orientation, and age.

Centurion believes that a diverse environment strengthens the representation for the clients we serve and strongly encourages people with diverse backgrounds to apply.


Desired Skills & Experience

Voluminous reading | Research | Writing | Collaborative and independent working environment

Law School Class Levels

    • 2L 
    • 3L 

Centurion is committed to creating a diverse, inclusive, and equitable working environment. Centurion defines diversity as the practice of including people from a range of religious, social, ethnic, and racial backgrounds, as well as people of any gender and identity expression, mental and physical ability, sexual orientation, and age.

 Centurion believes that a diverse environment strengthens the representation for the clients we serve and strongly encourage people with diverse backgrounds to apply.